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If you're looking for privacy in sending emails in Outlook from your CWF account, e.g., JDoe@cwf.org, where they aren't being intercepted and read, you'll need to encrypt those messages. Here's how

Step-by-step guide

  1. Any outbound message containing “CWF_Confidential” in the subject field or the name of an attachment will be encrypted.


  2. There will be button option which will input “CWF_Confidential” in the subject field and the message will be encrypted. 


  3. If you do not have the encrypt message button  located in the tool bar when sending a new email message you can manually type "CWF_ Confidential" in the subject line or in the name of the attachment to encrypt the message.

  4. A message that is encrypted by Office 365 Message Encryption is delivered to a recipient’s inbox just like any other email message, but it contains an HTML file attachment. 


  5. After downloading and opening the attachment the recipient can choose to sign in with a work account associated with Office 365, with a Microsoft account, or the recipient can choose to use a one-time passcode if, they don't have a CWF work, or Microsoft account and don’t want to create a new Microsoft account.  


  6. If the recipient selects the “Use a one-time passcode” option you will be redirected to a screen to input the one-time passcode. 


  7. The one-time passcode will be emailed to the same email address you received the encrypted email. 


  8. After you input the passcode in the open field and select “continue”. 



  9. You will be redirected and the encrypted message will display.


 

Please refer to the following chart to determine when an email will be encrypted given cretin criteria.

Sent from an inside email account:Sent to:Subject Line includes:File extension includes:Email is encrypted:
@CWF.ORG@CWF.ORGCWF_CONFIDENTIALCWF_CONFIDENTIAL tagYes
@CWF.ORG@CWF.ORGCWF_CONFIDENTIAL(No CWF_CONFIDENTIAL tag)Yes
@CWF.ORG@CWF.ORG(No CWF_CONFIDENTIAL)CWF_CONFIDENTIAL tagNo
@CWF.ORG@CWF.ORG(No CWF_CONFIDENTIAL)(No CWF_CONFIDENTIAL tag)No
@CWF.ORGOutside email addressCWF_CONFIDENTIALCWF_CONFIDENTIAL tagYes
@CWF.ORGOutside email addressCWF_CONFIDENTIAL(No CWF_CONFIDENTIAL tag)Yes
@CWF.ORGOutside email address(No CWF_CONFIDENTIAL)CWF_CONFIDENTIAL tagYes
@CWF.ORGOutside email address(No CWF_CONFIDENTIAL)(No CWF_CONFIDENTIAL tag)No
     
Note 1:  If there is any Outside email addressee in the To: or CC:, it uses the @CWF.ORG to Outside email address rules.

* An inside email account is one that ends in @CWF.ORG 

Note 2: When sending an encrypted message with an attachment the recipient will not be able to forward the attachment.

* The sender will need to save the file, reattach the file, and send the message encrypted.

  

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