Intended Audience

Employees who want to start a meeting with remote access.

All Colonial Williamsburg employees can join using their computer's microphone and audio or with an attached headset. If a dial-in number is needed for a cell phone or land line please submit a ticket at https://itsupport.cwf.org. A dial-in number may be required if having a remote meeting with vendors who do not have a CWF account.

Teams is an office 365 app and can be run on computers that are not attached to our network. Teams meetings do not require VPN access.

Step-by-step guide

To create a new Teams meeting, from Outlook:

  1. In the "Home" tab, click on "New Items" in the ribbon.
  2. Click on "Teams Meeting" in the dropdown menu.
  3. A new meeting window will open with Teams info in the body.
  4. Fill out the meeting like usual. You can add text to the body above the meeting signature.
  5. The Teams meeting will be created as soon as you send the meeting invite.

To add a teams meeting to an existing meeting:

  1.  Double click on your meeting in the calendar.

  2. If the meeting is recurring, you can either edit the single occurrence or the entire series.
  3. Click on Teams Meeting in the Ribbon.
  4. The Teams signature will be added to the body of the meeting invite.
  5. The Teams meeting will be created as soon as you send the meeting invite update.