If you're looking for privacy in sending emails in Outlook from your CWF account, i.e.g., JDoe@cwf.org, where they arenthey can't being be intercepted and read, you'll need to encrypt those messages. Here's how:
Step-by-step guide
- Any outbound message containing “CWF_Confidential” in the subject field or in the the name of an attachment will be encrypted.
- There will There should be a button option which will input “CWF_Confidential” in the subject field and the message will be encrypted.
(Please contact the Helpdesk at x7300 if the button does not appear) - If you do not have the encrypt message button located in the tool bar when sending a new email message you can manually type "CWF_ Confidential" in the subject line or in the name of the attachment to encrypt the message.
- A message that is encrypted by Office 365 Message Encryption is delivered to a recipient’s inbox just like any other email message, but it contains an HTML file attachment.
- After downloading and opening the attachment the recipient can choose to sign in with a with their CWF work account associated with Office 365, with a Microsoft account, or the recipient can choose to use a one-time passcode if, they don't have a CWF work , or Microsoft account and don’t want to create a new Microsoft account.
- If the recipient selects the “Use a one-time passcode” option you option they will be redirected to a screen to input the one-time passcode.
- The one-time passcode will be emailed to the same email address you received the address the encrypted email used.
- After you input the passcode in the open field and select After the passcode is entered into the "Passcode" field they will then select “continue”.
You will - They will be redirected and the encrypted to where the encrypted message will displaybe displayed.
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Please refer to the following chart to determine when an email will be encrypted given cretin certain criteria.
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