New Branded Email Signature Tutorial

Short Email Example

Jorja Smith (she/her)

Sr. Digital Brand Manager & Strategist

P: (757) 565-8344 | jsmith4@cwf.org

Standard Signature Example

Jorja Smith (she/her)
Sr. Digital Brand Manager & Strategist The Colonial Williamsburg Foundation Bruton Heights
301 First St, Williamsburg, VA 23185
P: (757) 565-8344 | jsmith4@cwf.org

Details

Name = Georgia, Bold, 10.5pt. font

Job Title = Trebuchet MS, Regular 10.5pt. font

Address = Trebuchet MS, Regular 10.5pt. font

Phone/Email = Trebuchet MS, Regular 10.5pt. font

Color for all = MS black

How to Update Email Signature

MS Outlook App on Mac

1. Open new email, click on "Signature" at the top of the new email

1. Click "Manage Signatures"

How to Update Email Signature Cont.

1. To create a Standard, or full signature, click the "+" symbol

*Optional: To ensure the Standard signature is categorized as above, if you'd like the full signature on new messages and the Short signature is designated for replies and forwards.

1. Standard Emails should be listed as the following:

Name (Georgia, Bold, 10.5pt. font)
Job Title (Trebuchet MS, Regular 10.5pt. font)
The Colonial Williamsburg Foundation (Trebuchet MS, Regular 10.5pt. font)
Building Name (Trebuchet MS, Regular 10.5pt. font) Street Address (Trebuchet MS, Regular 10.5pt. font) City, State, Zip (Trebuchet MS, Regular 10.5pt. font)
P: (xxx) xxx-xxxx | xxxxx@cwf.org (Trebuchet MS, Regular 10.5pt. font) Color for all = MS black
Note: Prefered pronouns are optional. If used, place beside name in Trebuchet MS, Italic, 10.5pt font, black.

How to Update Email Signature

MS Outlook App on PC

1. Click the icon in the top right corner of the app window

1. Once within the settings window, select Signatures under Accounts tab and click Manage.

1. In the Signatures Window, click + New signature

How to Update Email Signature Cont.

MS Outlook App on PC

1. Standard Emails should be listed as the following:

Name (Georgia, Bold, 10.5pt. font)
Job Title (Trebuchet MS, Regular 10.5pt. font)
The Colonial Williamsburg Foundation (Trebuchet MS, Regular 10.5pt. font)
Building Name (Trebuchet MS, Regular 10.5pt. font) Street Address (Trebuchet MS, Regular 10.5pt. font) City, State, Zip (Trebuchet MS, Regular 10.5pt. font)
P: (xxx) xxx-xxxx | xxxxx@cwf.org (Trebuchet MS, Regular 10.5pt. font) Color for all = MS black
Note: Prefered pronouns are optional. If used, place beside name in Trebuchet MS, Italic, 10.5pt font, black.

How to Update Email Signature Cont.

Classic Outlook App on PC

1. Start a New Email.

1. In the Ribbon of the new message, click the drop down for Signature, then click Signatures…

How to Update Email Signature Cont.

Classic Outlook App on PC

1. In the Signature Window, click New

1. Standard Emails should be listed as the following:

Name (Georgia, Bold, 10.5pt. font)
Job Title (Trebuchet MS, Regular 10.5pt. font)
The Colonial Williamsburg Foundation (Trebuchet MS, Regular 10.5pt. font)
Building Name (Trebuchet MS, Regular 10.5pt. font) Street Address (Trebuchet MS, Regular 10.5pt. font) City, State, Zip (Trebuchet MS, Regular 10.5pt. font)
P: (xxx) xxx-xxxx | xxxxx@cwf.org (Trebuchet MS, Regular 10.5pt. font) Color for all = MS black
Note: Prefered pronouns are optional. If used, place beside name in Trebuchet MS, Italic, 10.5pt font, black.



This banner with "The Revolution is Here" branding will be added to all new email messages automatically. This is added after you press the send button, so you will not see it as you are composing your message. Please do not paste this picture into your email or signature block, as it will result in duplicate banners when your recipient opens the message.