• • Use automatic replies to notify others that you are out of office, on vacation, or not available to respond to e-mail messages.

Step-by-step guide

1. Click FILE in the main Outlook window.

     2.   Click Automatic Replies.

  3.    Make sure Send automatic replies is selected.

4.   To have the auto-responder start and stop automatically:

1. Make sure Only send during this time range: is checked. 
2. Select the desired date and time for starting the auto-responder under Start time:.
3. Pick the desired ending data and time under End time:.

5.  To send automatic responses to people at your company enter the message of your out-of-office auto-reply under Inside My Organization.

6. To send automatic responses to people outside your company as well open the Outside My Organization tab.

1. Verify Auto-reply to people outside my organization is checked. 
2. Enter the message to send people outside your company.

7.  Click OK.

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