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Use automatic replies to notify others that you are out of office, on vacation, or not available to respond to e-mail messages.

Step-by-step guide

 

  1. Click FILE the File tab, and then click the Info tab in the main Outlook windowmenu.

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     2.   Click Automatic Replies (Out of Office).

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  3.     Make sure Send automatic replies is selected.

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4.   To have the auto-responder start and stop automatically:

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In the Automatic Replies dialog box, select the Send Automatic Replies check box.

 4. If you want to specify a set time and date range, select the Only send during this time range

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check box

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Then set the Start time, and then set the End time.

 5. In the Inside my organization tab, type the message that you want to send within your organization, and in the Outside my organization tab, type the message that you want to send outside your organization.

 6. Click OK.

 

Info
If you selected the "Only send during this time range" option in step 4, the Automatic Replies (Out of Office) feature will continue to run until the date and time set for the End Time in step 5 is reached.  Otherwise, the 

Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the "Do not send automatic replies" option.

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5.  To send automatic responses to people at your company enter the message of your out-of-office auto-reply under Inside My Organization.

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6. To send automatic responses to people outside your company as well open the Outside My Organization tab.

  1. Verify Auto-reply to people outside my organization is checked. 
  2. Enter the message to send people outside your company.

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7.  Click OK.

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